Temporarily Local Assistant to the Ambassador and Public Diplomacy Section

The Embassy of Japan in Libya is seeking to recruit a full-time local assistant of the following position.
   
Duties:

• Handling Ambassador’s schedule of appointments.
• Arranging for the visits to be conducted by the Ambassador.
• Receiving Ambassadors guests
• Communications with diplomatic missions and international organizations in matters related to the Ambassador’s duties.
• Arrangements related to events to be organized by the Embassy such as the National Day’s Reception, including contacts and coordination to book the halls and prepare invitations for guests, etc.
• Maintaining contacts with relevant Libyan authorities including MOFA and other institution in respect of Ambassador’ related issues.
• Booking of air-tickets, hotel reservations, etc.
• Reservation of VIP Lounge for Ambassador’s in and out trips.
• Translation and drawing up of documents (NVs, Ambassador’s appointments, letters, speeches, greetings, etc.)
• Any other assignments to be designated by the Ambassador or officer in charge of local employees.

 
Working Hours.
- 8:00 to 16:45 (except during Ramadan), Sunday to Thursday (except when the Embassy is closed), with a 1 hour lunch break.
 
Working conditions.
- Salary: To be determined in accordance with Embassy regulations, taking into account educational background, work experience and skills.
- A temporary (first month probationary) shall be signed.
 
Qualifications.
- A graduate with a high level of English and Arabic required. (communication and report writing in English and Arabic.)
- IT skills for standard office work or above and good computer and software skills.
- Residents of Tripoli who can commute to the Embassy (Janzur area) (no long-distance commuters), is a preference
*Transportation costs for commuting will not be covered.
 
Application Documents
- Applicants must submit the following documents (handwritten documents are not accepted) to “application.eoj@tr.mofa.go.jp” 
1) Curriculum Vitae in English: full name, date of birth, address in Libya, mobile phone number, e-mail address, all education record, work experience and any professional qualifications must be included.
 
2) Letter of motivation clearly stating the position of a Temporarily Local Assistant to the Ambassador and Public Diplomacy Section
 for which you are applying (with a letter of recommendation if available).
3) Copy of passport and/or national identity card with photo.
4)Recommendatory letter with signature and stamp of the recommender.
**Personal data contained in the documents submitted will only be used for this process and will not be disclosed to third parties.
**Submitted application documents will not be returned.
 
Screening process:
- First stage selection: documents screening.
- Second selection: Interviews at the Embassy of Japan in Libya.
*Interview details will only be provided to those who pass the first round of selection.
Deadline for application:27^th September 2026.
Contact Information
- Inquiries should be sent to the Embassy’s e-mail address: